- #Office 2016 mail merge from alternate email account pdf
- #Office 2016 mail merge from alternate email account code
- #Office 2016 mail merge from alternate email account series
This can be Text ( for older systems), HTML ( the most common selection), and Attachment. Define the format of the email message.Provide a subject line that will be applied to each outgoing email message.We can also supply the following information and content customizations: This information will be used by the TO: field in the email distribution process. Notice how the Mail Merge feature has determined that a field Excel file contains email address information. Selecting “ Send Email Messages…” opens the following dialog box. In our example, we will send each instance of the document to the recipient’s email address. Send each instance of the document to an email recipient vis your default email application.You will only receive a single document of the first record in the Excel data set. NOTE: Do not use the traditional PRINT system in Word.
#Office 2016 mail merge from alternate email account pdf
This allows you to save the processed Excel entries as a single, process file that can be printed at a later date to any printer needed or even saved as a PDF file. Edit the individual documents useful to perform individualization to certain instances that are not achievable through standard Mail Merge means ( ex: add a personal message to a special client.).To blend the records of data in the Excel file with the Word document, we begin by selecting Mailings (tab) -> Finish (group) -> Finish & Merge. You can use the same example from the previous section for dealing with the formatting of dates. If we use the “helper column” in the Word document instead of the original “ Sales” column, the formatting will be carried forward. If diving into the Mail Merge formatting codes is a bit intimidating, an alternate approach is to create a “ helper column” in the data source with formulas that point to the cells containing typed values or calculation results and applies formatting via a function called TEXT.įor example, if column A has a list of “ Sales”, we can create a “ helper column” in column B that takes the values in column A and applies formatting via the TEXT function. Yields Tuesday, ApCreating Formatting Versions of Data in Excel
#Office 2016 mail merge from alternate email account code
The updated merge field code appears as follows.
Just before the closing curly brace, add the following text: \# $,0.00 We can add a small bit of code to tell Word to apply a number style, like a Currency Style from Excel, to the linked data. To display the codes for a specific field, right-click the field and select “ Toggle Field Codes”.
#Office 2016 mail merge from alternate email account series
Underneath each of the Mail Merge field links are a series of codes that tell Word what to display in that location.
The next step is to point to the source of the dynamic data.
The results of the Mail Merge can be sent to a printer, generated as PDF files, or automatically sent out as email messages through your default email application. The dynamic content would be data that is unique to the reader, like their name, address, medical information, or purchase history.īy placing the static information in Word, then storing the dynamic content in an Excel table, we can strategically place connectors throughout the Word document that will extract from the Excel table, one row at a time, information to complete the Word document.Įach iteration through the Excel table will produce a separate and unique version of the Word document. In the case of a form letter or mass email, the static content would be all the information that is the same for each recipient, such as announcements, agendas, news stories, etc. The purpose of Microsoft Word’s Mail Merge feature is to reproduce a document, envelope, email, or label which contains a combination of static ( i.e., same every time) and dynamic content.